As part of the certificate program, PhD students spend 2-3 months as a visiting scholar at one of the partner institutions in the program. During their visit, they will be supervised by a faculty member of the host institution. Since all the courses in the program are taught online, the research visit can be made in the same year, or the year after.
Set-up of the research visit
- The PhD student will spend 2-3 months at one of the partner institutes, during which (s)he will be supervised by a researcher from that partner institute (the host).
- In individual cases, with good reasons and mutual agreement between the partner institutes in question, this could be a bit shorter or longer – but no shorter than 1 month.
- With mutual agreement between the partner institutes, this period could also be split into two different visits – as long as one of the two visits is at least 1 month.
- During this research visit, a PhD student may opt to spend 1-2 weeks at another partner institute on the same continent.
- A plan will be created in advance that the PhD student will work on during the research visit. This could e.g. be fieldwork or writing a research paper. The supervisor(s) from both the home and the host institute all must agree in advance on this plan.
- Supervision entails at least a 1-hour meeting every two weeks between the host supervisor and the visiting PhD student. More intensive collaboration, e.g. in the form of writing a joint paper, is a possibility but not required.
- The visiting PhD student will benefit from the same facilities (such as library access) as regular PhD students from the host institute. This includes the provision of a workspace (be it a permanent desk or access to a flex office).
- The visiting PhD student is allowed to participate in the same meetings as regular PhD students (like research seminars). Courses with credits are an exception to the latter; Visiting PhD students have no right to take these at the host institute, although they may audit a course with the instructor’s permission.
- Any tuition / supervision / bench fees that may normally apply to PhD students visiting the host will not apply to participants in this program.
- Other costs made by the PhD student, such as for accommodation, will be covered by the PhD student and/or the home institute.
- PhD students are responsible themselves for arranging travel, accommodation, and other practicalities, although any support that the host institute may be able to offer is much appreciated.
- Each partner institute appoints a contact person to (1) answer practical questions that visiting PhD students may have and (2) take care of any administration that must be dealt with at the host institute. This may e.g. be a secretary, department manager or graduate school coordinator.
- Outputs resulting from the research visit will acknowledge the contribution made by the host institute where appropriate, as well as the contribution made by the certificate program.
- The research visit should be completed (a) before the PhD student acquires her/his doctoral degree and (b) within 3 years after starting the course program. In individual cases, with good reasons and mutual agreement between the partner institutes in question, the latter time frame could be a bit longer.
Steps to plan your research visit
We recommend PhD students to start planning their visit a year in advance. Steps to take:
- Check the list of potential supervisors below to identify researchers at the intended host institute who are a good match with your PhD project.
- Discusses ideas for the research visit and suitable supervisors with your supervisors at the home institute.
- Contact the intended supervisor at the host institute to explore her/his interests in supervising your proposed visit.
- Once relevant ideas and details have been discussed and mutual interest has been established, proceed by writing a short plan for the visit (use this template).
- Once supervisors at both the home and the host institute agree on the plan, email the plan to the certificate program coordinator, with both the host and home supervisors in the CC. The certificate program coordinator informs the administrative contact person of the host institute.
- Proceed to plan and prepare the visit (e.g. finding accommodation), in collaboration with the administrative contact person of the host institute.
Frequently asked questions (FAQs)
Do you have funding available for my research visit?
As a participant in this program, you do not have to pay anything to the host university (tuition or a bench fee that may normally apply will be waived), but you will still have to pay for travel, local accommodation and other costs of living. At the moment, this program unfortunately cannot contribute financially to your research visits. Participants should discuss with their supervisors at their home university how the visit could be funded.
How long in advance would I need to start planning/organizing my research visit?
At the moment, we can unfortunately not give you evidence-based advice on that, other than that it is always good to start as early as possible. Starting preparations early is amongst others important because finding accommodation locally can be difficult. It may therefore not be a bad idea to start preparing a year in advance.
If somebody at the partner institute who is not listed on this page seems like an interesting supervisor, is it still possible to approach that person?
The program is not a collaboration between universities, but between schools/departments within those universities (see the list of partners). As long as the researcher in question is employed at one of those schools / departments, there is a good chance that we may be able to get that person involved as your supervisor during the research visit. Please contact the program coordinator, who will make inquiries on your behalf.
How long do I have to complete the research visit?
You will need to complete the research visit (a) within 3 years of starting the course program and (b) before getting your doctoral degree. Please contact the program coordinator if you foresee any problems with meeting this requirement.
Can I split the research visit in two shorter visits instead of one long visit?
As long as both partner institutes agree, this is possible. The only condition is that at least one of the two visits is at least 1 month long.
Info / tips per university
Info on / tips for visiting ASU
- International Students and Scholars Center at ASU, Tempe, Arizona
- If your stay in the US is shorter than 3 months and you are a citizen or national of one of the Visa Waiver Program Countries, there should generally not be a lot of time or money involved in getting access to the US for the duration of your visit. However, if your stay in the US is longer than 3 months or you have a different nationality/citizenship, you should count on a visa process that takes at least 3 months and costs at least $400. Fortunately though, you don’t have to do that all by yourself. If this applies to you and once you have been accepted as a visiting scholar at ASU through our program, you will be assigned an ASU immigration & visa specialist, who will help you with that process.
- Finding accommodation is your own responsibility. Most visiting scholars to ASU use AirBnB to find accommodation. Prices are high in the area, so take that into account when making a budget for your trip.
- There is a free shuttle bus network in Tempe that also regularly stops at the ASU campus.
Info on / tips for visiting TUD
- TU Delft Housing Services for international guests. Please note: a reservation for accommodation can be made no earlier than 7 weeks prior to starting date of the rental period. There is no guarantee that TU Delft Housing Services can provide you with suitable accommodation for your intended period of visit. It can help to be flexible with the start date of your visit to TU Delft. But we recommend to also look for housing on your own. Please start well in advance of your visit with the process of finding accommodation, as housing is scarce in the Netherlands.
- Information page for new international TUD employees (please note: as you will not be a TUD employee, not everything on this page will apply to you)
- Information page for international students at the TPM Faculty (please note: as visiting PhD candidate, you will not be considered a TPM student, so not everything on this page will apply to you)
Info on / tips for visiting KIT
Arizona State University
Delft University of Technology
The researchers below are available to supervise participants in the program during their research visits, provided that there is a sufficient match between the project of the PhD student and the interest of the researcher.
Please check the ‘steps to plan your research visit’ before contacting any of these researchers!